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Title 5 — Evidence Requirements

A case does not formally exist until evidence is posted, reviewed, and validated by a Clerk.
All evidence must be submitted exclusively to:

NAP Discord → #evidence

Evidence submitted anywhere else is not recognized, does not create a case, and cannot trigger any Council action.

Definitions Table​

The following terms are used throughout Title 5.

TermDefinition
EvidenceAny screenshot, video, log, or file submitted to substantiate a claim of violation or offense.
ValidationThe Clerk process of reviewing evidence for completeness, clarity, authenticity, and compliance with format rules.
Correction WindowA limited period during which a submitter may fix incomplete or unclear evidence before the case is invalidated.
TamperingAny editing, cropping, alteration, manipulation, or fabrication of evidence intended to mislead or obscure.
HearsayStatements or claims made without direct visual, timestamped, or recorded proof; not admissible.
Case IDA unique designation assigned by Clerks once evidence is accepted and the case is formally created.
RestitutionRequired compensation or corrective action ordered by the Council in response to validated harm.
ArchiveThe permanent, Clerk-maintained repository of case files, evidence, penalties, and appeals.

Article I — Required Format​

Requirements

All evidence must be clear, complete, and sufficient to establish what happened, who was involved, and when it occurred.

Section 1 — Minimum Evidence Standards​

Evidence must include:

  1. Screenshot(s) or video, unedited and uncropped when possible.
  2. Visible Server Time (ST) whenever feasible.
  3. Clear identification of offenders, victims, alliances, and involved lands.
  4. A short description (no more than three concise sentences) summarizing the incident.
  5. Damage summary or material impact, when relevant.
  6. Diplomacy attempt logs, when required by specific rule types (e.g., accidental hits, land disputes).

Section 2 — Supplemental Evidence​

Clerks may request additional materials if the initial submission is insufficiently clear, including:

  • full unedited video
  • additional screenshots
  • logs showing context
  • confirmation of land levels or alliance tags
  • cross-checks with in-game timestamps

Submitters must comply with such requests within the Correction Window.

Article II — Invalid Evidence​

Evidence is automatically invalid if it contains any of the following defects:

Section 1 — Disallowed Evidence Types​

  • Edited or manipulated media
  • Cropped images that obscure context, timestamps, or Player IDs
  • AI-generated images or reconstructions
  • Screenshots of Discord DMs or private submissions
  • Claims relying solely on hearsay
  • Images lacking critical context
  • Submissions made outside the #evidence channel

Section 2 — Insufficient or Uncorrected Evidence​

Evidence is rejected if:

  • required detail is missing after the Correction Window expires
  • timestamps cannot be verified
  • offender identity cannot be shown
  • the incident cannot be confirmed from the media
  • the file is corrupted or unreadable

Section 3 — Tampering​

Evidence tampering is treated as a Severe offense and may trigger:

  • Immediate case dismissal
  • Penalties against the submitter
  • Supermajority review for misrepresentation
  • Possible blacklisting

Clerks must document suspected tampering and alert the Council immediately.

Article III — Correction Window​

Section 1 — Standard Window​

If evidence is incomplete or unclear, a Clerk will issue a list of required fixes.

The submitter has 6 hours to provide corrected evidence.

Section 2 — Extensions​

Clerks may extend the window to 12–24 hours for:

  • extreme time zone differences
  • urgent multi-media clarifications
  • multi-alliance coordination
  • legitimate technical issues

Extensions must be recorded in #case-log.

Section 3 — Failure to Correct​

If the submitter fails to correct the evidence within the allowed time:

  • the case becomes invalid
  • no penalty may be issued
  • the incident cannot be reopened except by unanimous Clerk consensus

Article IV — Archiving​

Section 1 — Clerk Archival Duties​

Clerks must preserve:

  • Case ID and classification
  • All associated evidence
  • Timestamps, logs, and procedural notes
  • Penalties and restitution orders
  • Compliance confirmations
  • Appeal records and outcomes
  • Any procedural motions related to the case

Section 2 — Access Rights​

All Full Member Representatives and Alternates must have access to the complete archive.
Clerks may redact sensitive identifying information only when absolutely necessary and must note the redaction in the log.

Last amended by Council vote [not amended].