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Case Processing System

No case can proceed unless these steps occur in order. Council action before Step 3 is invalid.

Three Mandatory Steps​

  1. Notification — any platform; alert only, not evidence.
  2. Evidence Submission — posted in NAP Discord → #evidence.
  3. Clerk Log Entry — Clerk assigns Case ID in #case-log; case becomes ACTIVE.

Step 1 — Notification​

Anyone may notify via in-game chat, Discord, or Moments. Acceptable content: basic description, involved players, time/location, “evidence incoming.”

Unacceptable: penalty demands, cropped images, drama. Notification alone does not create a case.

Step 2 — Evidence Submission​

Submit to #evidence with:

  • screenshot(s)/video (Server Time when possible)
  • offender(s) + affected party names
  • ≤3 sentence description
  • diplomacy attempts if required
  • loss/damage summary when relevant

Correction window: 6 hours to fix missing items (Clerks may extend to 12–24h for time zones/clarity). Failure invalidates the case.

Step 3 — Clerk Log Entry​

The first responding Clerk:

  1. Assigns a Case ID.
  2. Posts to #case-log with offender(s), reporting alliance, evidence summary, preliminary classification, timestamp.
  3. Marks ACTIVE and pings Council.

Council may not deliberate, classify, or vote until this step is complete. If no Clerk responds within 2 hours, R5s may ping; after 4 hours, Council may appoint an emergency temporary Clerk (8h vote).

Council Activation & Classification​

Once ACTIVE:

  • Discussion and investigation may begin.
  • Clerk opens the appropriate vote window.
  • Case is classified as Minor / Moderate / Severe (or Exceptional).

Consolidated, Duplicate, or Frivolous Cases​

  • Consolidate when incidents share offender/event/evidence and clarity improves.
  • Duplicate if referencing an existing open case with no new evidence.
  • Frivolous if bad-faith, insubstantial, or retaliatory; may trigger warnings or escalation.

Case Closure & Archival​

A case closes when penalties are issued, dismissed, or appeals finish. Clerks mark Resolved/Dismissed/Archived, record timestamps, update offender history for escalation tracking, and move the record to archives.***